What the Knit! Bylaws / Policies & Procedures

“What the Knit!”
Bylaws

Introduction:
These Bylaws have been drafted to assist the Guild by providing guidance in knowing who is responsible for which duties and when particular activities are generally accomplished. It is intended that the running of the Guild will involve enough members so that no one member is overburdened by Guild responsibilities. When situations arise that are not specifically covered by these Bylaws it will be understood that common sense will be the guiding factor and that the President, in consultation with the Board of Directors, will make sound decisions on behalf of the Guild.

Article I – Name and Purpose
• This organization shall be known as “What the Knit!” and shall be recognized as being affiliated with The Knitting Guild Association (TKGA), a national non-profit organization.
• The purpose of “What the Knit!” shall be essentially the same as that of TKGA, which shall be to provide education for knitters at all levels of ability and communication to advance the quality of workmanship and creativity in their knitting endeavors.
• For the majority of the members knitting is just a hobby, so our primary goals are to have fun, make new knitting friends and improve our knitting skills.

Article II – Membership
• Any person who is interested in the activities of “What the Knit!” may become a member upon completion of a membership form and payment of dues, regardless of race, creed, color, gender, sexual orientation, religion or political affiliation.
• “What the Knit!” may not form a cooperative in order to obtain a business license or tax number for the purpose of buying knitting supplies at a wholesale price.
• Individual members of “What the Knit!” may not sell items for personal profit during Guild meetings.
• All members of the Guild are encouraged but not required to maintain current membership in TKGA. “What the Knit‘s” officers should support and promote TKGA and its educational programs and other services to “What the Knit!” members.
• The Board of Directors shall have the power to suspend or expel any member for nonpayment of dues or other indebtedness to the Guild or for violation of any Bylaw rule or regulation, or for conduct which, in the opinion of the Board of Directors, is improper or prejudicial to the welfare, interest and character of the Guild. A two-thirds vote of the Board of Directors is required to expel a member. Any member so suspended or expelled, other than for nonpayment of dues, shall be notified in writing within 48 (forty-eight) hours and shall have the right to appeal to the Board of Directors by a written notice within 10 (ten) days after notice of the rendered decision. Notice of time and place set for the appeal hearing shall be sent to the appealing member, who shall be given an opportunity to be heard. A vote of not less than two-thirds of the Board of Directors shall be final.
• Use of the membership roster for other than Guild business is not permitted unless permission is given by a 2/3rd vote of the Board of Directors. This shall be on a case by case use only.

Article III – Officers
• The President shall maintain a current membership in TKGA. Other officers of “What the Knit!” are encouraged to also maintain a current membership in TKGA, but it is not mandatory.
• The local management of “What the Knit!” shall be vested in a Board of Directors composed of five (5) four (4) executive officers, President, Vice-President, Secretary, Treasurer, and past President provided for herein and such executive Board shall set local policy in support of the mission of TKGA.
• The Board shall meet at such times and places as the President of “What the Knit!” shall direct, or at the call of any two (2) other members of the Board.
• A majority of the “What the Knit!” Board shall constitute a quorum for transactions of business at any meeting.
• Vacancies on the “What the Knit!” Board shall be filled by the appointment of the President with the approval of the remaining directors of the Board.

Article IV – Dues
• “What the Knit!” shall establish annual dues for its members.
• Dues are $25.00 per calendar year and are due by January 1st in order to insure inclusion in the annual directory of members.
• Dues after July 1st will be prorated to $12.50 for the remainder of the year.
• New members paying in November or December will have their dues credited to the following calendar year.
• Minimum age for membership is 12 years. Members between 12 and 17 years must be accompanied by an adult member.

Article V – Scholarships

1. A Scholarship Fund has been established through donations to “What the Knit!”.
2. Scholarship Funds will be awarded to prospective Guild Members by the Board elect.
3. Scholarship awards are to include classes, yarn & membership to “What the Knit!”.

Article VI – Meetings

• Board of Directors: There shall be at least two (2) meetings of the Board of Directors during the calendar year.
• Membership: The Board of Directors shall have the authority to set a membership meeting schedule on a monthly or more frequent basis at the discretion of the Board.
• Quorum: Thirty percent (30%) of the local members of “What the Knit!” currently in good standing shall constitute a quorum for a regular meeting of the members.
• No children under the age of 12 are allowed to attend “What the Knit!” Guild meetings.
• Visitors are welcome to attend one regular monthly meeting, but they will be asked invited to join the Guild to regularly attend any further meetings.

Article VII – Elections
• The President shall appoint a nominating committee in February for the purpose of nominating officers of “What the Knit!” for the next annual term and such nominating committee shall be prepared to present its proposed slate of officers no later than the May general meeting.
• The election shall be held at the June meeting.
• New officers will begin their term at the July meeting.
Article VIII – Maintenance and Revision Bylaws
• The Vice-President shall be responsible for maintaining the Bylaws and Policies and Procedures.
• The Bylaws shall be reviewed by the Vice-President each year to determine if any changes are needed. Any member may present a proposal for a change in the Bylaws to the Vice-President. Any proposed amendments approved by a majority vote of the Board shall be presented to the membership via the Newsletter to be voted on at the next meeting. A majority of the members present must approve any change to the Bylaws.
Policies and Procedures

Officers and Duties
• The officers of “What the Knit!” shall consist of a President, a Vice-President, a Past President, a Secretary, and a Treasurer, and a Past President. Terms of the office for each officer shall be for one (1) year. Officers may be re-elected to the same position. No officer may hold the same position more than (3) three years in a row, except in the complete absence of any suitable candidate.
• The President shall
• preside at all meetings of the membership, all meetings of the Board of Directors, and shall be an ex officio member of any committee established by “What the Knit!”.
• with the advice and consent of the Board of Directors, appoint all standing committees to be established by “What the Knit!”.
• be the official liaison with TKGA.
• publish a monthly Newsletter which should include:
• notes from the previous meeting.
• information and supplies needed for upcoming meetings and activities.
• contact information for officers of the Guild
• information about the time and location of the monthly meeting.
• opportunity for members and others to advertise businesses, items for sale or services.
• rates for advertising are:
• business card – $5.00 per month or free to Guild members.
• ¼ page – $10.00 per month/50% discount to members.
• ½ page – $20.00 per month/50% discount to members.
• full page – $40.00 per month/50% discount to members.
• distribute the Newsletter to the membership by email/USPS 2 weeks prior to the next general meeting.
• Program
i. determine and organize educational activities for each meeting.
ii. determine special projects.
iii. arrange for teachers (member or non-member) for monthly general meetings
in consultation with the Board.
• The Vice-President shall:
• assist the President and serve in the absence of the President.
• take responsibility for maintaining the ByLaws/Policies and Procedures.
• The Past President shall
• provide guidance and consultation to the new officers.
• assist in Guild activities as needed.
• The Secretary shall:
• keep minutes of all proceedings of meetings of the membership and the Board of Directors.
• The Treasurer shall
• develop an Annual Budget-Review every six (6) months or at the discretion of the Board
• receive and disburse all monies and present a statement of the current financial condition at all meetings of the Board of Directors and at the monthly general meetings.
• monies that are received and disbursed by the Guild may include: annual dues, payments for other miscellaneous Guild activities, and funds from various fund raising activities and donations.
• present a written quarterly accounts receivable/accounts payable report to the Board.
• maintain and balance the Guild’s checking account.
• all payments by check over $100.00 will require two signatures, one from the Treasurer and one from the President.
• All payments over the amount of $1,000.00 will require a motion from the Board of Directors for approval of payment.
• maintain contact with the Guild’s meeting site representatives, be responsible for the building key and security code and opening/closing of the building for Guild meetings.

• The Past President shall
• provide guidance and consultation to the new officers.
• assist in Guild activities as needed.
Committees
• “What the Knit!” shall have standing committees. The Chairman of each committee shall be appointed by the President, upon the advice and consent of the Board of Directors. The Chairman of each committee may determine how many members will be on each committee.
• Committees may consist of just the Chair.3
• The President may appoint ad hoc committees.
• Chairs of committees shall attend all Board meetings.
• The duties of the committees shall be as defined by the Board of Directors. Committees may include:
• Membership
• provide an information packet to new members.
• accept dues and submit to Treasurer.
• maintain an up-to-date list of names, addresses, phone numbers and email addresses of current paid members.
• provide an annual directory to each member by the March meeting.
• print business cards and distribute to members and places of business. The Guild will provide printing material expenses.
• provide name tags for the members at meetings.
• Program
• determine and organize educational activities for each meeting.
• determine special projects.
• arrange for teachers (member or non-member) for monthly general meetings in consultation with the Board.
• with approval of the Board, determine cost (if any) to membership for teachers at any of the above activities.
• Webmaster
• maintain the Guild’s website for the primary purpose of publicity for the Guild, announcing future meetings and events and sharing membership information.
• respond to requests for Guild information.
• publicize via social networks such as Ravelry, Facebook, etc as appropriate.
• Charity
• determine the annual charitable organization(s) and be the contact person with the organization(s).
• inform the membership of the types of items that may be donated and deadlines for collection.
• arrange for delivery of items to the charity.
• Fundraising
• handle miscellaneous fundraising activities and deposit profits with the Treasurer.
• Hospitality
• arrange with the membership for refreshments at meetings.
• arrange luncheons as determined by the Board and membership; may include such activities as a Spring Luncheon, Fashion Show, a Holiday Luncheon, etc.
• Nominating – ad hoc
• distribute an email/Newsletter in April of each year to all active and in good standing Guild Members requesting nominees for Board Members for the next term.  The Members will be required to send an email nomination to the nominating committee.
• Incumbents will be included on the ballot to run for another term unless an email is received by the nominating committee to decline running for another term and request removal of their name from the ballot.
• Distribute one written ballot by email to each active and in good standing member in May of each year.  Members will bring their sealed ballot to the June meeting to be counted by two volunteer members.  If a member is unable to attend the meeting, a ballot can be sent by proxy vote signed over to an active and in good standing Member of the Guild attending the meeting.

• Librarian
• collect donations of books, magazines & DVD’s for the Guild lending library.
• each book will have a Guild label attached inside of the first page with the members name.
• a list will be kept of the books in the library & who is in possession of each book.
• in the event the library is no longer needed, all items will be returned to the donating member.
• Annual Fiber Open-house
• plan a Fiber Open-house to showcase our Guild.
• organize demonstrations of knitting, crocheting, spinning, dyeing, felting & other fiber related crafts for people to visit & learn about fiber our Guild.
• Sunshine Committee
• send condolence cards to members as appropriate to members
• email birthday and congratulatory cards as appropriate to members

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